Use this when…
Use this guide when a tutor or admin needs to draft, review, publish, or troubleshoot a lesson report. Lesson reports help families understand what was covered, how the student is progressing, and what should happen next.
Before you start…
Make sure the session exists, the tutor and student are correct, and the lesson outcome is recorded. A report is most useful when it relates to a real completed lesson and uses the same student, subject, and date as the session.
What a good lesson report includes
A useful report normally explains the topic covered, how the student responded, strengths, areas to revisit, homework or next steps, and anything the parent should know. Keep language clear and practical. Parents should be able to understand the report without needing to know your internal shorthand.
Draft the report from the lesson context
Open Lesson Reports or the session record and create or edit the report. Use the session context to confirm the date, tutor, student, and subject. If the tutor writes the first draft, admins can review before publishing depending on your organisation workflow.
Review before sharing
Before a report becomes parent-visible, check tone, accuracy, spelling, and whether any sensitive information should be removed or moved to a private workflow. Avoid including safeguarding concerns, diagnoses, or confidential family context unless the report is the appropriate place and the wording has been approved.
Publish or send at the right time
Publish reports when they are accurate and ready for the family. If your organisation batches report review, use status filters to find drafts or reports ready for review. Do not publish placeholder reports just to clear a queue.
Use reports for continuity
Reports are not only for parents. They help future tutors and coordinators understand what has happened over time. Consistent reports make it easier to review progress, prepare for exams, and spot where a learner needs extra support.
Common mistakes
Writing reports that are too vague to help the parent or next tutor.
Publishing before checking the student, tutor, date, and subject.
Putting sensitive operational or safeguarding detail into a parent-visible report.
Leaving reports in draft even after parents have been told to expect them.
Troubleshooting
If a session is missing from the report queue, check its date, tutor, attendance, and filters. If a parent cannot see a published report, check parent-student links and portal access. If a tutor cannot edit a report, check their role, session assignment, and whether the report has already been signed off or published.
Expected outcome
Each completed lesson should have a clear report where your organisation expects one, and parent-visible reports should be accurate, helpful, and safe to share.