This guide is for staff who can schedule lessons in TuitionFlow. The steps below describe the calendar's Create session dialog.
Before you start
Create the learner and tutor records.
Check that the tutor is ready to teach and has an active service covering the subject, delivery format and price.
For online lessons, check that the tutor has selected an available video provider.
Have the lesson date, time and duration ready.
Create a one-off session
Open Teaching, then Scheduling.
Select New session, or use a free time slot in the calendar to open Create session.
Select the Tutor and learner or learners. When you open the dialog from a specific person's record, some choices may already be filled in.
Choose the Subject and Service. Review the service's pricing and delivery format.
Set the Date, Time and Duration. Check the tutor's availability alongside the form.
Review the video provider for an online lesson and resolve any missing-setup message.
Select Create session.
Return to the calendar and open the new session to check its learner, tutor, time and service. For group lessons, check that the selected service supports the attendee count and has a suitable group rate.
Create a recurring series
Complete the tutor, learner, subject, service and timing details as above.
Turn on Series.
In Recurring lesson setup, choose the days of the week, Repeat every interval and end date where needed.
Review the recurrence summary, then select Create series.
Check the generated lessons in the calendar, including any term-time or bank-holiday gaps.
Review and follow up
Open a session from the calendar to review its details and available actions. After the lesson, record the correct attendance or outcome and complete the lesson report where required by your organisation.
When changing a recurring lesson, check the scope offered by the action so you know whether you are changing one occurrence or a wider part of the series.
If you cannot create the session
Tutor unavailable or blocked: review their status and outstanding onboarding requirements.
No suitable service: check the subject, delivery format, attendee count and active rate. Resolve the missing service or rate before booking.
Missing video provider: complete the tutor's provider setup before creating the online lesson.
Availability or time-off warning: review the message and choose a suitable time, or follow any permitted override shown.
Session not visible after saving: check the calendar date, filters and branch before creating another session.